Build the foundation for real-time data collection to ease state reporting tasks with xDStudio.
State departments of education need to collect data from districts, keep it up-to-date statewide, check it for accuracy, and use the data for reporting and analysis. Federal reporting, financial decision making, tracking graduation rates, providing data for the legislature, and other activities are all affected by the quality and timeliness of data collection from districts.
But collecting data from districts is not an easy task. Districts use many different applications and sources to store their data – from the Student Information System to the HR System to cafeteria, bus, and library systems. Typically, this data is hand entered into the many different systems with no real “checks and balances”. Because of these issues, data submitted via files to the state usually has many data errors.
Districts routinely mask the problem through the submittal process itself. When states use traditional file upload systems for collection, districts will customarily just fix the files they are submitting and the source of the bad data never gets corrected. This means the districts will repeat the same errors over and over throughout the year, slowing down the submittal process as a whole and burdening the state system with more and more data errors.
There are more problems with the file submittal process typically used by states. Districts do not have the time to create, submit and fix the files on a regular basis. This means that data is really only submitted during required periods, typically at the last minute. With only a few required collection times throughout the year, states rarely get the opportunity to view data in real time.
After the data is collected from the districts, the data must be stored for both the current year and for long term data analysis. Often times, the collected data is stored in multiple data repositories with various formats, making it difficult to manage the data, share data between departments, analyze the data for financials, and prepare federal aggregated reports.
Federal requirements, such as No Child Left Behind, are compelling each state to maintain a single Statewide Longitudinal Data System, or SLDS, for storing data. Other state agencies, such as workforce and higher education, are also wanting to be able to share data within the state. Financial decisions, legislative decisions, and other important decisions at the state rely on the data collected from the districts to be accurate and up-to-date.
CPSI offers states a complete solution for data collection, integration, validation, and storage in real time. xDStudio is a set of software designed to meet the needs of states. Collect data automatically and in real-time using the xDComposer and xDStore. Integrate and the store the data using xDStore. Verify data quality standards and business requirements using the xDValidator. Create long term data repositories using the xDComposer and xDStore.