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Start delivering Unique Student IDs in real-time using more than just simple matching with xDUID.

State departments of education are all in need of creating, managing and delivering Unique Student IDs for every student their state. Without a Unique ID system, states are unable to track the movement and patterns in student data over time. When each student has a unique ID, the state can easily follow the progress of each student over time, from Pre-K to graduation, to evaluate the relationships between many different data points as well as evaluating the effect of mobility on student performance.

While the importance of a Unique ID system is easily identified, there are many problems associated with building Unique IDs for every student in the state. A common flaw in typical Unique ID systems is the methodology used to create the IDs themselves. Often these systems use simple matching on a small number of fields. The result is that new IDs get created for the same student causing too many Unique IDs to be assigned. The situation also means the district has to manually resolve these issues. Often times, districts don’t choose to go through this process as it takes too much time.

Traditional systems typically involve a file upload process that burdens each district with the job of manually submitting files to the state in order to receive the student Unique IDs. The best case scenario is for districts to do this upload nightly, but that is not what happens in many instances. Frankly, the districts are already overloaded with too many daily data tasks to manage this. The result is that districts perform the task less often which leads to issues with Unique ID assignment. In research of traditional simple or exact matching systems, there can be as much as twice the amount of Unique IDs in the system as there are students in the state.

The xDUID from CPSI solves many of the common problems states face when implementing a Unique ID system. xDUID is a secure, fully integrated Unique ID generation toolset that creates and manages Unique IDs in real time. With xDUID, districts do not have to manually submit files to the state. Instead, they connect to the state over secure web services where the state will be integrated with each districts’ Student Information System. As the district manages their own SIS, student information will be automatically submitted to the state where the Unique ID will be delivered back into the district SIS automatically. The whole process takes around three minutes.

xDUID also has an exclusive method for creating the Unique IDs that nearly eliminates the problem of students having multiple Unique IDs. Using the power of probabilistic matching, the xDUID uses weighted data fields from student records to create a probability score. The state assigns a threshold for Unique ID assignment. When a record is identified as a new record, a Unique ID will automatically be generated and assigned to the student. If a record is within the threshold, a record is matched and the correct Unique ID is assigned. If the xDUID identifies a record that is “too close to call”, the district submitting the record is notified. The district uses a secure web interface to view and resolve ambiguous records where they are provided a means to resolve the issue by either assigning a new ID or accepting a match.

The xDUID has the ability to manage the issue of duplicated IDs leftover in the system and de-duplicate all existing Unique IDs in the state database. The De-Duplication tool analyzes the current records using the weighted data points and threshold as configured by the state to automatically resolve and track as many Unique IDs as possible. Ambiguous student records then resolved via a web interface.

Unique IDs are the foundation for a Longitudinal Data System.

Without the ability to uniquely identify student records and track them over time, a Longitudinal Data System cannot truly provide value for a state department of education. xDUID is a solid foundation, providing states with a reliable methodology for creating, up keeping, and managing student Unique IDs through automation and real-time submission processes.

Learn how our state clients are using xDUID to solve their Unique ID issues – Get a Demo

xDUID is more than just a simple match engine.

Simple matching on name fields and birth dates is not enough to truly identify student records. The xDUID is configurable, allowing states to setup weighted primary and helper data fields to determine record uniqueness through probability. In addition, xDUID can recognize common nicknames from many different cultures during probability matching.

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Ambiguous records are easy to resolve and occur less often.

In some cases, the xDUID cannot determine the uniqueness of a record because the probability falls outside of the configured threshold. In this case, xDUID will notify the district where the issue is easily resolved using a simple and secure web interface.

Learn how easy it is to resolve ambiguous records – get a demo

De-duplication and student record linking is easy.

When converting from a previous system, the xDUID provides a de-duplication system to manage the issue of students with more than one Unique ID. During implementations, CPSI often sees as much as double the amount of IDs as students. During the school year, there are also times when districts might accidentally spark the creation of a duplicate Unique ID for the same student. The xDUID has the ability to link and track multiple Unique IDs for a single student. Once linked, the old IDs are linked but only the correct student Unique ID will be assigned during submission.

Learn how real states are using xDUID to manage their Unique IDs – get a Demo

Pre-coding doesn’t have to be a nightmare.

Throughout the year, states will deliver assessments to thousands of students. Pre-coding the assessments is typically done via manual labor and can take 80 hours or more to compile for each testing period. The xDUID makes the process of pre-coding easy. With trustworthy Unique IDs assigned to each student, it is easy to build reports to send to the assessment agencies for pre-coding. After the assessments are returned, there is never an issue of manually matching the name information as each test is marked with a reliable student Unique ID. This makes using the assessment results easy as each students’ results are reliably identified by student Unique ID and tracked over time for reporting.

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Expand to include
P-20 easily.

Daycares, pre-schools, and higher education are an integral part of student education. Including children from the age of 3 through their completion of higher education into the unique ID system has huge advantages for a statewide longitudinal education system. Implementing a Unique ID system that starts in daycare and pre-school allows for the tracking of students throughout their entire student career. The xDUID makes it possible to manage student Unique IDs for the entire student career.

Learn more about implementing a P-20 Unique ID system – get a demo

District Submission is Fully Automated

Student records are automatically submitted for Unique IDs.

Fully Automated District Submissions

Districts automatically submit and receive student Unique IDs – no human intervention needed.

Resolve Ambiguous Records with Ease

Ambiguous records are easily resolved via a secure web interface.

Ambiguous Records are Easy to Resolve

Easily resolve ambiguous records through a secure web interface.

Match Records Using Probability

Using probabilities, record matching is fast and accurate.

Advanced Matching Engine

Records are matched based on probability with primary and helper fields.

Easy Tools for De-Duplication

Clean up existing IDs easily with the xDUID De-Duplication tools.

Clean Up Existing Data with De-Duplication Tools

xDUID has de-duplication tools to clean up existing IDs easily.

Learn More About the xDUID

The xDUID is a solution built for P-20 education to create statewide student Unique IDs that remain with a student throughout the lifetime of their career, even when students leave the state and return. The xDUID allows states to follow the progress of each student over time while ensuring student data privacy, from pre-kindergarten to higher education, across districts and campuses within the state. With true student Unique IDs, states can evaluate the relationships between different data points to gain better understandings of performance and mobility.

With the xDUID, student records are collected automatically from each districts’ Student Information System in real time. The data is then automatically submitted to the xDUID Match Engine. The xDUID Match Engine uses probability algorithms combined with up to 19 state defined primary and helper data fields to accurately and effectively assign student Unique IDs based on customizable thresholds. When a new number is assigned or a match is found, the data is automatically sent back to the district’s SIS. The whole process typically takes under three minutes to complete.

The probability score is verified against a state defined threshold. Based on the results, the xDUID will take one of three actions. If a match is found, the xDUID will return the correct student Unique ID. If no match is determined, the xDUID will deliver a new student Unique ID. In the case of a record that is too close to call, the district will be notified of the ambiguous record. The district then uses a secure web interface to determine if the record is new or matching and take the appropriate on screen actions.

In addition to managing and creating student Unique IDs, the xDUID has the ability to de-duplicate records in existing data. During the initial setup phase, the de-duplication utility will search for students with more than one student Unique ID and identify them.

  • Create unique student IDs using complex algorithms
  • Use up to 19 fields as part of the algorithm
  • Assign weights to each data field for probability matching
  • Data fields can be set as primary and helper fields for the matching process
  • xDUID takes into account spelling issues, nicknames, aliases, and transposition of characters to provide accurate matching
  • Extensive nickname database that takes into account many different cultures
  • Automatically create a master identifier database of all students
  • Enables compliance with state and federal regulations by providing the links necessary to connect data from many different sources
  • Student records are safely transferred with complete security for student privacy
  • Automatically collects data from the district Student Information Systems in real time
  • Returns student Unique IDs back to the district Student Information System automatically in around three minutes or less
  • Integrates with other state data systems for seamless Master Data Management
  • Comes equipped with tools to de-duplicate previously assigned IDs when converting from a current system to the xDUID
  • Link duplicate IDs while still maintaining historical records
  • Use the standard xDUID ID format or import user generated UIDs
  • User interface to managing ambiguous records can be easily integrated with nearly any SSO system
  • Role based security for district logins and SSO integration
  • Ambiguous records are easily managed by each district
  • Full auditing capabilities
  • Allows for expansion from K-12 to P-20
  • Single, accurate student Unique IDs make Pre-Coding easy